5 Valuable Freemium Productivity Tools For Small Businesses

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Do you feel like there’s never enough time in the day to manage all your business needs? If you’re a solopreneur or a small business owner working with a small team, you’re used to wearing a number of different hats and having to juggle a variety of tasks each day. If you’re just getting your business started or you’re on a tight budget, we’ve got you covered with 5 valuable freemium productivity tools you can use to maximize your business for free until you’re ready to scale up.


Zoho Mail

1. Zoho Mail

Email Service Provider for business

Make sure your business looks professional by setting up custom email addresses for your business (e.g. name@yourdomain.com). Zoho Mail offers a Forever Free Plan for up to 5 users. Your business will get professional email hosting for 1 domain. Access to Zoho Mail is available via the web, as well as free mobile apps. Zoho Mail also offers integrated Calendar, Contacts, Notes and Tasks apps.


2. Asana

Project Management

Asana offers a Basic plan which is free forever and includes an impressive list of project management features including unlimited tasks, projects & file storage. Projects can be viewed as lists, boards or by calendar. The Asana Basic plan allows for collaboration for up to 15 teammates and includes over 100 free integrations with popular apps, including time-tracking apps. In addition to web access, iOS and Android mobile apps are also available.


Trello 1

Trello 2

3. Trello

Project Management

Trello uses a flexible Kanban card-based system organized into simple Boards, Lists & Cards. It offers a Free forever option that includes unlimited personal boards, lists, cards & unlimited teams with a max of 10 boards per team. The free option also allows for collaboration with an unlimited number of people. Trello also offers free iOS & Android Apps and over 100 free sample Trello board templates that you can copy and use to help get you started with Trello.


Examples of free Trello templates



Hubspot CRM

4. HubSpot CRM 

CRM (Customer Relationship Management)

HubSpot CRM offers a 100% free CRM with extensive features & capabilities. HubSpot CRM allows you to manage your leads, sales activity & customer interactions in a user-friendly interface. It allows for unlimited users & up to 1,000,000 contacts. There are a wide range of add-ons & integrations with popular apps. Hubspot CRM has both web & mobile versions available.



Zoho CRM


5. Zoho CRM

CRM (Customer Relationship Management)

Zoho CRM offers a free forever plan with numerous features to automate and better manage your sales and marketing. It allows for up to 3 users & offers integration with Google Workspace. You can easily scale up to paid plans for further capabilities & features as your business grows. Zoho CRM has both web and mobile versions available.



Outsourcing tasks can be a game changer, especially if you’re a solopreneur or you’re a small business owner working with a small team. Although outsourcing tasks to freelancers is not free, Fiverr is a great option for affordable freelance services.



Fiverr is a website where freelancers offer services across 100s of categories at affordable rates. Popular categories include: graphic design & digital marketing. You can hire freelancers to help with your design needs; from a simple logo design project up to a full brand identity kit. Freelance designers are available for print design needs such as flyers, brochures, etc. For your digital marketing needs, freelancers are available for social media marketing & advertising, SEO, content writing, video creations services and such much more.


For more useful & cost-effective Productivity, Digital Marketing & Branding resources for small businesses, check out our resources page.

Do you have a must-have app or software that you use for your business? Share in the comments below; we’d love to hear your recommendations.

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